Pharmacy Administrator

Job summary

ADMINISTRATOR - within our restructured Hospital Division MDT Services

Please be aware this vacancy will be interviewed for at the NLFT Recruitment day on 30th January. Please apply as usual.

An opportunity has come up within our restructured Hospital Division for a full-time Band 4 Pharmacy Administrator to support our two pharmacy departments at Highgate Mental Health Centre and St Ann's Pharmacy.

Main duties of the job

The successful candidate will work closely within the pharmacy team, ensuring that effective and efficient administration support is provided.

You must be experienced, dedicated, reliable, proactive, and a flexible individual who is assertive and take the initiative in anticipating the needs of their teams.

You should be able to work autonomously as well as part of a team. Along with being able to demonstrate good verbal and written communication skills.

It is essential that you have experience in minute-taking and using Excel to intermediate level, along with good attention to detail.

About us

North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.Our Five-Year Strategy:

1. We will provide consistently high-quality care closer to home.

2. With our partners in North London and each borough we will ensure equity of outcome for all

3. We will offer great places to work, providing staff with supportive environment to deliver outstanding care.

4. We will be more effective as an organisation by pioneering research, quality improvement and technology.

Why NLFT?

We develop and retain our staff through leadership behaviours and managers programme.

We promote flexible working and support staff with a range of health and wellbeing initiatives.

NHS Discounts, generous annual leave, and NHS pension scheme

The post holder will be aligned with our Values:

We Are Kind

We Are Respectful

We Work Together

We Keep Things Simple

We Empower

We Are Proudly Diverse

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey, or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary.

Job description

Job responsibilities

Some of the key tasks in this role will be:

• To maintain and submit key performance data.
• To raise orders for pharmaceutical sundries by using the purchasing system and submit them to authorised personnel for approval.
• To maintain personnel records relating to payroll and sickness and absence on the direction of the Head of Pharmacy, collating any data as requested.
• To process invoices & credit notes against receipts as to their correctness, quantity, and price, carrying out all necessary checks.
• To be responsible for implementing, maintaining and updating departmental administrative procedures and systems.
• General administrative functions
• Manage e-rostering activities, ensuring rosters are accurate and up to date
• Maintain and update the department leave calendar in Outlook, enabling managers to track staff schedules, leaves, and sickness efficiently.
• Onboarding New Colleagues and de-boarding leavers
• Facilitate orientation and ensure all onboarding documentation is completed
• Provide general administrative support to the pharmacy department as required.

Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.

Person Specification

Qualifications

Essential

• Evidence of good general education to include GCSE or Equivalent in Maths and English. HNC Level in Administration or equivalent experience within an admin environment or equivalent knowledge and experience

Desirable

• Interest in continuing professional development

Skills/Abilities

Essential

• Diary Management
• Use of MS Office Software to intermediate level, to include Excel, Outlook and PowerPoint.
• Accurate entry and retrieval of information on database systems.
• Good communication skills, both verbally and in writing
• Proven ability to allocate work systematically and prioritise workload
• Ability to work in a challenging environment and as part of a team
• Ability to work on own initiative and be proactive in problem-solving.
• Ability to work flexibly to meet competing demands of the service

EXPERIENCE/ KNOWLEDGE

Essential

• Substantial experience in a secretarial/administrative role
• Experience of servicing/minuting meetings
• An understanding of Equality, Diversity and Inclusion
• An understanding of relevant legislation e.g. Health and Safety, Data Protection and Confidentiality
• Experience of working within a Multi-disciplinary team (MDT)

Desirable

• NHS experience
• Experience of working in a mental health environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

455 North London NHS Foundation Trust

Address

Highgate Mental Health Centre

HMHC - Dartmouth Park Hill, London N19 5NX

London

N19 5NX

Employer's website

https://www.northlondonmentalhealth.nhs.uk/ (Opens in a new tab)

---